Library / Calendar & Scheduling
Calendar & Scheduling
Schedule appointments with an n8n form, Gmail and Google Calendar approval
Runs on each form submission, classifies the appointment purpose with AI, waits for approval, then creates the Google Calendar event and emails the requester.
What it does
## Try it out! ### This n8n template is a simple appointment scheduling workflow using n8n forms with AI thrown in the mix for good measure. It also uses n8n's wait for approval feature which allows the ability to confirm appointment requests and create events in Google Calendar. ### How it works * We start with a form trigger which asks for the purpose of the appointment. * Instantly, we can qualify this by using a text classifier node which uses AI's contextual understanding to ensure the appointment is worthwhile. If not, an alternative is suggested instead. * Multi-page forms are then used to set the terms of the appointment and ask the user for a desired date and time. * An acknowledgement is sent to the user while an approval by email process is triggered in the background. * In a subworkflow, we use Gmail with the wait for approval operation to send an approval form to the admin user who can either confirm or decline the appointment request. * When approved, a Google Calendar event is created. When declined, the user is notified via email that the appointment request was declined. ### Need Help? Join the [Discord]({{ $env.WEBHOOK_URL }} or ask in the [Forum]({{ $env.WEBHOOK_URL }} Happy Hacking!
The steps
- n8n Form Trigger
- Form End
- Enter Date & Time
- Get Form Values
- Terms & Conditions
- OpenAI Chat Model
- Has Accepted?
- Send Receipt
- Wait for Approval
- Has Approval?
- OpenAI Chat Model1
- Create Appointment
- Send Rejection
- Decline
20 steps in total.
Similar automations
Forms & SurveysBook Appointments from a Form with Gmail Approval23 stepsForms & SurveysBook Appointments from a Form with Gmail Approval23 stepsCalendar & SchedulingBook and manage LINE OA appointments with OpenAI, Google Calendar and Sheets40 stepsCalendar & SchedulingBook, cancel, and reschedule WhatsApp appointments with Google Calendar and Sheets49 steps